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Policies

SCR Registry Conflict of Interest (COI) Policy

1. Purpose 

The purpose of this policy is to ensure that all decisions and activities undertaken by SCR Registry (SCR) are conducted with integrity, independence, and transparency.
This policy establishes procedures to identify, disclose, and manage actual, potential, or perceived conflicts of interest in order to protect the credibility of SCR, maintain stakeholder trust, and comply with international governance best practices. 

 

2. Scope 

This policy applies to: 

  • SCR staff, contractors, board members, and advisors. 

  • Project proponents, methodology developers, and validation/verification bodies (VVBs) engaging with SCR. 

  • Third-party service providers with access to SCR’s governance or compliance functions. 

 

3. Definition of Conflict of Interest 

A Conflict of Interest (COI) exists when an individual’s personal, financial, or professional interests could interfere with — or appear to interfere with — their impartial judgment or responsibilities within SCR. 

Examples include (but are not limited to): 

  • A board member having a financial stake in a project applying for registration. 

  • A VVB reviewing a project in which it also has a consultancy role. 

  • A methodology developer also serving as a project proponent. 

  • Personal relationships that could improperly influence decision-making. 

 

4. Principles 

SCR is committed to the following principles: 

  • Disclosure: All actual, potential, or perceived conflicts must be declared in writing. 

  • Independence: Decisions must be impartial and based on merit, not personal or financial interests. 

  • Transparency: Conflicts and their management will be documented and made available to relevant oversight bodies. 

  • Accountability: Failure to disclose a conflict may result in disciplinary action or termination of engagement with SCR. 

 

5. Disclosure Procedure 

  1. All covered individuals must complete a Conflict-of-Interest Declaration Form at the start of their engagement with SCR and update it annually. 

  1. Any conflict arising during operations must be disclosed immediately to the SCR Compliance Officer. 

  1. Disclosures will be recorded in the SCR COI Register. 

 

6. Managing Conflicts 

Upon disclosure, SCR will determine appropriate mitigation, which may include: 

  • Recusal from decision-making or review processes. 

  • Reassignment of responsibilities to another independent party. 

  • External oversight for high-risk cases. 

  • Declining or terminating the relationship if the conflict cannot be managed acceptably. 

 

7. Roles and Responsibilities 

  • SCR Compliance Officer: Maintains the COI Register, reviews disclosures, and recommends mitigation measures. 

  • Senior Management / Board: Reviews high-risk conflicts and approves mitigation or recusal measures. 

  • All SCR Personnel and Stakeholders: Responsible for proactively declaring conflicts. 

 

8. External Stakeholders 

  • Project proponents, methodology developers, and VVBs must declare any actual or potential conflicts during onboarding. 

  • Failure to disclose conflicts may result in rejection of applications, suspension, or termination of registration rights. 

 

9. Confidentiality 

All COI disclosures will be treated as confidential and handled in compliance with SCR’s Data Protection Policy. 

 

10. Policy Review 

This policy will be reviewed annually or earlier if required due to regulatory changes, industry standards, or operational needs.